Important Info for 2014-15 Year

Important Info for 2014-15 Year
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Important Info for 2014-15 Year

Please read the letter from Principal Dr. Robert Perrotta, with important information about the start of the 2014-15 school year.

Dear Prep Parents: 

I hope that your son is enjoying his summer vacation and that he returns to school well rested and ready to meet the challenges of another academic year. I would like to share with you several important pieces of information concerning the 2014-2015 academic year. This letter will also be posted on our website where you will be able to directly access all forms, registrations and fee payments through active links on the Prep website at www.fairfieldprep.org. Once on the homepage of the website, go to QUICKLINKS at the top of the page. Among the documents available are the following:

FORMS & DOCUMENTS

  • HEALTH FORMS – State Health Assessment RecordSports Physical Form, and Medication Order forms can all be printed, taken to your doctor, and then mailed to Fairfield Prep. Under Connecticut State Law, no student may take any medication during school  (including the use of an inhaler) without specific authorization from a physician. A valid sports physical must be on file to participate in any sport at Prep.
  • ATHLETIC FORMS & DOCUMENTS – This section includes documents for athletes and their parents. Participation in Prep athletics requires the reading of the documents and submission of the Online 2014-2015 Athletic Registration form.
  • ACADEMIC FORMS & DOCUMENTS – Please review this year’s Student/ParentHandbook for the rules and regulations currently in effect. Also included in this section is the SAT Preparation Course Registration.
  • TECHNOLOGY FORMS – In order for your son to be permitted to use our computer facilities and to have access to his accounts, he must return a signed acknowledgement page of the Computer Acceptable Use Policy. Acceptable Use Policies will be collected and account information distributed in Berchmans      Cafeteria from 8:00 am to 8:30 am on August 20 thru August 22. Please note that students who attended summer school must resubmit this form.      
  • TRANSPORTATION  & FEES – This section currently includes the forms for the shuttle bus and as appropriate, other special student activities (ACT Plan for sophomores, AP Exams).

WHAT’S NEW AT PREP?

  • ADMINISTRATIVE CHANGES:
    • Mr. Harold Davis is the Director of Student Discipline – Xavier 101
    • Mr. Andy Mancini is the Assistant to the Director of Student Discipline and to the Dean of Operations and Technology - Xavier 101
    • Mrs. Cindy Fortunato is the Secretary for Mr. Davis and Mr. Mancini. She will be at the Reception Desk at the entrance of Arrupe Hall.
    • Mr. Thomas Curran is our new Director of Athletics and will be assisted by James Turiano.
    • Mrs. Alecia Thomas is the Director of Diversity and Academic Support Services. She is also in charge of the Academic Center.
    • Ms. Madeline Namin is the new Registrar.
  • NEW CONSTRUCTION

Construction of the Student Life Center has begun. This state-of-the-art, technology-enriched, multi-purpose facility will feature a number of specialized, but functionally related spaces. This space will include:

  • A dining/commons area to accommodate 500 students and other functions such as school sponsored parent meetings, parent sponsored activities, sports dinners, faculty meetings, development events, alumni events, class reunions, and any other school sponsored event involving large groups.
  • Open space that will facilitate informal and interactive meetings between students, faculty, university interns, and peer tutors.
  • Student Seminar Rooms and office space to house the:
    • Director of Student Discipline
    • Director of Community Service and Student Activities
    • Campus Ministry Offices (Director of Campus Ministry, Chaplain to the Students)

Since a major goal of Jesuit education is to go beyond academic excellence, the Student Life Center will foster a synergy between the academic and co-curricular life of the school by providing students the opportunity to meet, to interact, to explore, and to cultivate their interests outside of the classroom. 

In light of the construction schedule, we have adjusted the academic calendar for the 2014-15 academic year to begin and end the school year earlier than usual. Some of the notable changes are as follows:

    • June, 2014 Construction  begins. McInnes Road (Prep Alley) closed for the
      duration of the construction. There will be no access to the west through the present café door.
    • May 15, 2015  Cafeteria and Faculty Room closed. The Brissette Gym will serve as a temporary café for the last 9 days of school.

Busses will pick up and drop off in front of Alumni Hall. Since Loyola Drive will be only one lane in and out of the campus, parents are asked to pick up and drop off their sons in the parking lot adjacent to the main entrance in Arrupe Hall.

  • SECURITY
    • All exterior doors will be locked throughout the day. Students must use their ID cards to gain entrance to any door that has swipe card access.
    • All visitors must enter the school through the main entrance in Arrupe Hall via the security buzzer system.
    • Armed Public Safety officers will continue to monitor the exterior and interior of the University and Prep campus. We also have our own plainclothes armed security presence within the school.
    • We continue to expand our security camera system to monitor all corridors, stairwells, key gathering places, points of access, and parking lots on a 24 hour basis. These cameras are tied into the       communications system at the Department of Public Safety for the purpose of dual supervision and monitoring.

As I have said many times, all of our security measures can be overridden by one polite student who opens a door for a stranger. Please instill in your sons the importance of not opening doors for strangers and not propping open doors for classmates. Please remind them to bring their ID cards to school every day since it is required that their ID be on display throughout the school day.

BOOKSTORE

Please visit our online bookstore, links to our booklists, Summer Reading and Summer Assignments for all students, FAQs, and information on how to order textbooks from classbooks.com. Please note that the Fairfield Prep booklist for the 2014-2015 academic year will be posted on August 1, and all course books will be available for purchase at the Prep Bookstore, www.classbooks.com/frfld.asp. If you have any questions, please feel free to contact our Director of Student Discipline, Harold Davis, who is the contact person for the bookstore at hdavis@fairfieldprep.org.

BLACKBOARD & NETCLASSROOM

At the end of August you will receive a mailing with instructions for logging into Blackboard and NetClassroom. Blackboard gives students and parents access to class information, homework, announcements, etc. NetClassroom allows parents access to progress reports and report cards. Please save this important document as you will need it throughout the year.

SCHOOL CALENDAR

Please review/download the Important Dates for the 2014-2015 School Year. The Master Academic Calendar will be available for review August 18 on the Prep website. 

Our annual "Back-to-School" night will be held from 7 – 9 PM on Wednesday, September 10. During this evening, you will be able to meet your son’s teachers by attending an abbreviated version of his class schedule. Before the “Back-to-School" night, the Guidance Department will hold a special College Information Evening for parents of seniors from 5:30 to 6:30 in Berchmans Cafe.

OTHER IMPORTANT NOTES

  • E-MAIL ACCESS - To access the e-mail address of any member of the faculty or staff use the first initial of the first name followed by the last name (no space) followed by @fairfieldprep.org. For example, Robert Perrotta is accessed through rperrotta@fairfieldprep.org. A full directory is available on the website under About Prep>Contact Us.
  • IMPORTANT SUMMER TELEPHONE NUMBERS:

254-4200 Ext. 2239                Mr. Gregory H. Marshall, Dean of Enrollment and Marketing
254-4200 Ext. 2721                Dr. Robert A. Perrotta, Principal
254-4200 Ext. 2629                Ms. Madeline Namin, Registrar
254-4200 Ext. 2238                Mr. John Hanrahan, Dean of Guidance and College Advising
254-4200 Ext. 2880                Mrs. Kathy Krochko, Bursar
254-4200 Ext. 2255                Mr. Elliott Gualtiere, Director of Campus Ministry
254-4200 Ext. 2247                Mr. John DeRosa, Director of Student Activities and Christian Service
254-4200 Ext. 2105                Mr. Thomas Curran, Director of Athletics
254-4200 Ext. 3375                Technology Help Desk

  • ATHLETIC TRYOUTS - In order to participate in tryouts for any Prep sport, it is mandatory that the following information be submitted:
    • Current valid physical – must be returned in the enclosed envelope
    • Online registration for the specified sport
    • Soccer:   All candidates, freshman through seniors will begin practice on Saturday, August 23
    • Football: Mandatory conditioning drills for all candidates will take place on Monday, August 18 on Barlow Field. These conditioning drills are required of all freshmen and all returning players. All candidates should bring shorts, tee shirt and cleats for conditioning practice.
    • Cross-Country: All candidates, freshmen through seniors will meet for practice on Saturday, August 23 on the track area that surrounds Leasing Field. Be prepared to run!
    • Crew: will begin August 29.

For up-to-date information of practice times and locations, consult the Fairfield Prep website at www.fairfieldprep.org >Athletics>Teams & Schedules. If you have any questions concerning our athletic programs or participation requirements, please refer to the Prep website or call our Athletic Director, Mr. Curran at 254-4200, Ext. 2210 (tcurran@fairfieldprep.org).

  • PREP ID CARDS - Freshmen ID pictures will be taken during their orientation on August 20. All upperclassmen who have lost their ID cards must see Mrs. Fortunato in the Arrupe Lobby on either August 21 (seniors) or August 22 (sophomores and juniors) to have an ID picture taken. It is required that students display their ID cards throughout the day.
  • TRANSPORTATION - Buses are provided for students residing in Fairfield. Their routes will be published in late August in the local newspapers and will be posted on the main bulletin board in Berchmans Hall at the end of August. The shuttle bus from the Fairfield RR Station will begin on Monday, August 25. To help defray the cost of shuttle bus transportation, a yearly fee will be charged. In order to receive a sticker, which will enable your son to ride the shuttle bus, you must enroll and pay online via the link on Forms & Documents.  Shuttle Bus Fee Payment will be active as of Monday, August 4. Your son will receive his sticker during the first week of school. If your son does not obtain a sticker, shuttle bus transportation will not be provided.

Shuttle busses to Fairfield Prep will leave from the Fairfield train station at the following times:

  • 7:50 (one bus)
  • 8:05 (one bus)
  • 8:30 (two busses)

Student discounted train tickets MUST be purchased online through the Metro North web site. There is no longer a need to obtain a discounted student form from Prep to purchase a discounted ticket. Fairfield Prep submits its roster of students directly to Metro North. Please complete and submit the Metro-North Student Registration form.

  • ORIENTATION SCHEDULES:
    • Freshman Orientation will take place on Wednesday, August 20 from 8:00 to 2:30 (lunch provided). Parents of freshmen are asked to drop students off in front of Arrupe Hall where they will be met by our upperclassmen leaders.
    • Senior Orientation and Retreat will take place on Thursday, August 21 from 8:00 to 12:00.
    • Sophomore/Junior Orientation will take place on Friday, August 22 from 8:00 to 12:05.

      Orientation Dress Code: For their orientation day, students may wear a collared polo shirt, casual pants/shorts (no jeans), and athletic footwear.

Beginning at 8:00 AM:

  • Student ID pictures taken in the Arrupe Lobby. All students who do not have a Prep ID card must have their ID picture taken before departing.
  • Acceptable Use Policies collected and account information distributed in the cafeteria.

By 8:30 AM

  • Students report to homeroom where academic schedules and locker assignments will be distributed. Student homeroom information will be posted on the main bulletin board in Berchmans Hall.

    • FIRST DAY OF CLASSES - Classes for all students begin on Monday, August 25. The normal dress code is in effect for freshmen, sophomores and juniors. Seniors may substitute their class of 2015 polo shirt for the dress shirt and tie requirement from August 25 through September 12. Seniors will return to the normal dress code on Monday, September 15. Seniors may pick up their polo shirts at orientation.
    • ON-CAMPUS PARKING PERMITS - Permits for campus parking will be limited to designated area on campus. All juniors and seniors who wish to obtain a permit must follow this procedure in order to register: Report to the Security Office in Loyola with a license, Prep ID, car registration, and a check made payable to Fairfield University for $120.00. This must be completed by 3:00 pm, Friday, Sept.5 in order to obtain a permit. Unregistered cars will be ticketed beginning Sept.8.
  • SENIOR SAT COURSE – The fall SAT course designed to prepare seniors for the October 11 SAT exam will begin on Sunday, September 7 according to the following schedule:
    • Sunday, September 7                                10-3
    • Sunday, September 14                              10-3
    • Sunday, September 21                              10-3
    • Sunday, September 28                              10-3
    • Tuesday, September 30                             SAT Practice Test 3-6:30, Academic Center

All classes will be held in Arrupe 103. The cost of the course is $250. The registration deadline is Wednesday, September 3. 

  • STUDENT RULES AND REGULATIONS –   Please review the 2014-15 Student/Parent Handbook (available online) for the rules and regulations currently in effect: Allow me to highlight some areas of concern:
  • DRESS CODE- Our dress code will be in effect from 8:30 to 2:30 in all areas of the Prep campus except the gymnasium and the weight room. No student may wear any outerwear within the school buildings (jackets, coats, etc.) Only sweaters, vests, and dress jackets are permitted to be worn over the dress shirt and tie. Sweatshirts are not acceptable outerwear and may not be worn in school. In addition, only certain styles of shoes will be considered acceptable. The dress code and several pictures that illustrate acceptable dress and shoe styles can be found at www.fairfieldprep.org/dresscode.  Students who are not in dress code will face disciplinary sanctions.
  • STUDENT ATTENDANCE- In order to receive academic credit for course work at Prep, students must meet a residency requirement. No credit will be granted in any full year course in which a student has more than 18 unexcused absences regardless of the student’s grade in the course. ALL ABSENCES are considered to be unexcused except those that are authorized by the school administration for school related activities (early dismissals for sports, attendance at retreats, etc.). All absences must be reported by the parent/guardian via the online Student Absence Report Form which must be completed by 10 AM for each and every day that your son will be absent (full day or part of the day).
  • STEALING - Stealing the property of another is intolerable within the context of a Jesuit Catholic School of Excellence. Consequently, we will continue to enforce a zero-tolerance policy concerning stealing. Any student who steals the property of another student will be expelled from our community. We ask all students to put their names on their belongings and to secure them in their assigned lockers when they are not being used. Lockers must be locked at all times.
  • CELL PHONES- Cell phones are not permitted to be used inside the Prep buildings during the school day (8:30 – 2:30) except for academic purposes under the direction of a teacher or administrator or in the cafeteria. Any cell phone seen in the possession of a student during the school day will be confiscated, and the student will be subject to the following disciplinary sanctions:
    • First Offense                     one day detention
    • Second Offense               two days detention, a parent must pick up the cell phone.
  • STUDENT DIRECTORY: Fairfield Prep’s Student Directory is online. The online  version of the directory provides enhanced search options. You are able to search on several different parameters, including last name, first name, town, parents, etc. The online Student Directory is updated as soon as a change is reported to the registrar. Please note that accessing the Student Directory page requires the use of a password. (Please check your email or call our office for the password.) Please note also that the Student Directory information resides in a secure area of the website. Information provided in the Student Directory is intended solely for the legitimate, personal use by enrolled students at Fairfield Prep, and for professional use by employees of Fairfield Prep. All other uses of the information provided in the online Student Directory are strictly prohibited, including but not limited to any commercial use, any political use, any distribution of the information by any means to any third party, and any use of the information that is inconsistent with its stated purpose. The Fairfield Bus Routes are also listed in the Directory.
  • BELLARMINE GUILD AND FATHERS' CLUB: The Bellarmine Guild (mothers) and Fathers' Club are comprised of parents/guardians of currently enrolled Prep students. Please visit the Prep website to learn more about the events they sponsor, their calendars, and how you can become involved. 

As you can see, although it is only July, we are all busily preparing for the start of school. If you have a question concerning any of the enclosed materials, please do not hesitate to call the appropriate office any time after Monday, August 11. 

May you have a restful and enjoyable summer.

Robert A. Perrotta, JD, EdD
Principal