2013-14 School Information

2013-14 School Information
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2013-14 School Information

Dear Prep Parents:

I hope that your son is enjoying his summer vacation and that he returns to school well rested and ready to meet the challenges of another academic year. I would like to share with you several important pieces of information concerning the 2013-2014 academic year. This letter will also be posted on our website where you will be able to directly access all forms, registrations and fee payments through active electronic links.

You will find all necessary forms, documents, and registrations on the prep website at http://www.fairfieldprep.org/. Once on the homepage of the website, go to QUICKLINKS at the top of the page. There you will find the following links:

FORMS & DOCUMENTS

  • HEALTH FORMS – Physical health exam, sports participation, and special medication forms can all be printed, taken to your doctor, and then mailed to Fairfield Prep. Under Connecticut State Law, no student may take any medication during school (including the use of an inhaler) without specific authorization from a physician. A valid sports physical must be on file to participate in any sport at Prep.
  • ATHLETIC REGISTRATION - All students and parents must read the athletic consent, policy and guidelines, and then register through the online registration on the website.
  • COMPUTER ACCEPTABLE USE POLICY – In order for your son to be permitted to use our computer facilities and to have access to his accounts, he must return the signed acknowledgement page of the Computer Acceptable Use Policy. Acceptable Use Policies will be collected and account information will be distributed in the Arrupe Lobby from 8:00 am to 8:30 am on August 26 thru August 28. Please note that students who attended summer school must resubmit this form.
  • FEES – Online payment of the shuttle bus fee, SAT preparation classes, test registration (ACT Plan Sophomores, AP Exams), and special student events.
  • TUITION – link to password protected information pages.
  • 2013-2014 STUDENT HANDBOOK – Please review the 2013-14 Student Handbook for the rules and regulations currently in effect.
  • STUDENT DIRECTORY – link to password protected page for online access.

What’s new at Prep?

  • Several offices have been relocated. The new locations are as follows:
    • Mr. Brennan (Housemaster/Attendance) - X101
    • Mr. Mancini (Assistant to the Housemaster) - X101
    • Mr. Magdon (Housemaster/Maintenance) - B101
    • Mr. Marshall (Dean of Enrollment and Marketing) - B106
    • Mrs. Keltos (Dean of Operations and Technology) - B107
    • Mrs. Thomas (Director of Diversity) - A201
  • Security
    • All exterior doors will be locked throughout the day. Students can use their ID cards to gain entrance to any door that has swipe card access.
    • All visitors must enter the school through the main entrance in Arrupe Hall via a security buzzer system.
    • A reception desk has been constructed in the entranceway of Arrupe Hall to register visitors and to provide information.
    • Certain doors, such as the entrance to the locker room, have been fitted with an alarm system in the event that they are left open.
    • Armed Public Safety officers will continue to monitor the exterior and interior of the University and Prep campus. We also have our own plainclothes armed security presence within the school.
    • Emergency interior phones in classrooms and offices are connected to administrative offices, the nurse’s office, and the Department of Public Safety.
    • An updated security camera system will monitor all corridors, stairwells, key gathering places, points of access, and parking lots on a 24 hour basis. These cameras are tied into the communications system at the Department of Public Safety for the purpose of dual supervision and monitoring.

As I have said many times, all of our security measures can be overridden by one polite student who opens a door for a stranger. Please instill in your sons the importance of not opening doors for strangers and not propping open doors for classmates.

BOOKSTORE

Please visit the Bookstore webpage for all information about our online bookstore, links to our booklists, Summer Reading and Summer Assignments for all students, FAQ’s, and information on how to order textbooks from Follett Virtual Bookstores. Please note that the Fairfield Prep booklist for the 2013-2014 academic year has been previously posted, and all course books are currently available for purchase at the Prep Bookstore, www.fairfieldprep.bkstr.com . If you have any questions, please feel free to contact our Director of the Academic Center, Harold Davis at hdavis@fairfieldprep.org.

BLACKBOARD & NETCLASSROOM

At the end of August you will receive a mailing with instructions for logging on to Blackboard and NetClassroom. Blackboard gives students and parents access to class information, homework, announcements, etc. NetClassroom allows parents access to progress reports and report cards. Please save this important document as you will need it throughout the year.

CALENDAR

You should always consult the electronic calendar on the Prep website for the most accurate up-to-date information (See Quicklinks). The calendar is active as of now. Allow me to highlight some important dates:

Wednesday, August 14......... Mandatory Football conditioning

Saturday, August 24.............. Fall sports begin

Monday, August 26.................Freshman Orientation 8:00 – 2:30

Tuesday, August 27................Senior Orientation – Retreat 8:30 – 12:30

Wednesday, August 28..........Sophomore/Junior Orientation 8:30 – 12:00

Thursday, August 29.............. All classes begin

Monday, September 2.............Labor Day – No classes

Wednesday, September 11....Back-to-School Night 7:00 – 9:00

Wednesday, September 25....NHS/Awards Mass 7:30 at St. Thomas Church

Sunday, October 6...................Open House

Monday, October 14................ Columbus Day – No Classes

Wednesday, October 16.........PSAT Testing, Freshman Rally Day; no classes for seniors

Saturday, October 19..............Entrance Exam 8:30 – 12:00

Friday, October 25.................. End of first quarter

Thursday, November 7...........Parent Conferences 1:00 – 4:00 and 6:00 – 9:00

Monday, November 11.......... Veterans Day Holiday – No classes

Saturday, November 16......... Entrance Exam 8:30 – 12:00

November 27-29.................... Thanksgiving Vacation

Tuesday, December 3............Junior Ring Mass at Egan Chapel 7:30 PM

December 17, 18, 19, 20........Mid-year exams

Monday, December 23.......... Exam snow day contingency – Offices close at 1:00 pm

December 24 – January 5......Christmas Vacation

Monday, January 6, 2014........Classes resume

Friday, January 17.................... End of first semester                          

Monday, January 20.................Dr. Martin Luther King, Jr. Day – No classes

February 17 – 21......................Winter vacation

March 6 & 7...............................Freshman Retreat

Friday, March 21......................End of third quarter

April 14 – 18.............................Spring vacation

Monday, May 26....................... Memorial Day – No classes

Thursday, May 29................... Baccalaureate Mass 7:30 at St. Thomas Church

Sunday, June 1........................Graduation 10:00 am

Friday, June 6.......................... Last day of classes

June 9, 10 and 11................... Final exams

Our annual "Back-to-School" night will be held from 7 - 9 PM on Wednesday, September 11. During this evening, you will be able to meet your son’s teachers by attending an abbreviated version of his class schedule. Before the “Back-to-School night," the Guidance Department will hold a special College Information Evening for parents of seniors from 5:30 to 6:30 in Berchmans Cafe.

OTHER IMPORTANT NOTES: 

E-MAIL ACCESS: To access the e-mail address of any member of the faculty or staff use the first initial of the first name followed by the last name (no space) followed by @fairfieldprep.org. For example, Robert Perrotta is accessed through rperrotta@fairfieldprep.org. A full directory is available on the website under About Prep>Contact Us.

IMPORTANT SUMMER TELEPHONE NUMBERS:

  • 254-4200 Ext. 2239                      Mr. Gregory H. Marshall, Dean of Enrollment and Marketing
  • 254-4200 Ext. 2721                      Dr. Robert A. Perrotta, Principal
  • 254-4200 Ext. 2629                      Mrs. Louise Miller, Registrar
  • 254-4200 Ext. 2238                      Mr. John Hanrahan, Dean of Guidance and College Advising
  • 254-4200 Ext. 2880                      Mrs. Kathy Krochko, Bursar
  • 254-4200 Ext. 2255                      Mr. Elliott Gualtiere, Director of Campus Ministry
  • 254-4200 Ext. 2247                      Mr John DeRosa, Director of Student Activities and Christian Service
  • 254-4200 Ext. 2105                      Mr. Stephen Donahue, Director of Athletics
  • 254-4200 Ext. 3375                      Technology Help Desk

ATHLETIC TRYOUTS: In order to participate in tryouts for any Prep sport, it is mandatory that the following information be submitted:

  • Current valid physical – must be returned in the enclosed envelope
  • Online registration for the specified sport
  1. Soccer:   All candidates, freshman through seniors will begin practice on Saturday, August 24 (see website for details).
  2. Football: Mandatory conditioning drills for returning candidates will take place on Wednesday, August 14 from 8:00 am – 10:00 am on Barlow Field. Freshmen candidates will report to Barlow Field from 5:00 pm to 7:30 pm. All candidates should bring shorts, tee shirt and cleats for conditioning practice.
  3. Cross-Country: All candidates, freshmen through seniors will meet for practice on Saturday, August 24 on the track area that surrounds Leasing Field. Be prepared to run!
  4. Crew: will begin August 28 (see website for details).

If you have any questions concerning our athletic programs or participation requirements, please refer to the Athletic website or call our Athletic Director, Mr. Donahue at 254-4200, Ext. 2105. (sdonahue@fairfieldprep.org).

ID CARDS: are required for all students. Freshmen ID pictures will be taken during their orientation on August 26. All upperclassmen who have lost their ID cards must see Mrs. Fortunato in Xavier 101 on either August 27 (seniors) or August 28 (sophomores and juniors) to have an ID picture taken.

TRANSPORTATION: buses are provided for students residing in Fairfield. Their routes will be published in late August in the local newspapers and will be posted on the main bulletin board in Berchmans Hall at the end of August. The shuttle bus from the Fairfield RR Station will begin on Thursday, August 29. To help defray the cost of shuttle bus transportation, a yearly fee will be charged. In order to receive a sticker, which will enable your son to ride the shuttle bus, you must enroll and pay on line via the link on Forms & Documents. The link to enroll will be active as of Monday, August 12. Your son will receive his sticker during the first week of school.

Please pay special attention to the following procedures:

  1. For those students who ride the train down to Fairfield from the direction of New Haven: two shuttle buses will leave for Prep from the train station at 8:02 a.m. This is five minutes after the arrival of the train, which departs from New Haven at 7:26 a.m. If students coming from this direction wish to utilize the shuttle bus, they MUST take the train so listed or an earlier one.
  2. For those students who ride the train up to Fairfield from the direction of Stamford: two shuttle buses will leave for Prep from the train station at 8:27 a.m. This is five minutes after the arrival of the train, which departs from Stamford at 7:53 a.m. These two buses will ONLY accept students who arrive on this train.
  3. NEW - Metro North requires new process for student tickets: 
    Beginning immediately, students who ride Metro North will need to fill out a registration form for Fairfield Prep; and Prep will notify Metro North of their eligibility for student monthly tickets. Students will buy their tickets online, with the pre-authorization by Fairfield Prep confirming they are current students. Download form and return to Mr. Brennan's office at Fairfield Prep. Any questions, please contact Mrs. Cindi Fortunato at 203-254-4200 X2243. Learn about the new ticket process at  http://mta.info/mnr/html/school_tkts.htm

ORIENTATION SCHEDULES:

Freshman Orientation will take place on Monday, August 26 from 8:30 to 2:30 (lunch provided). Parents of freshmen are asked to drop students off in front of Arrupe Hall where they will be met by our upperclassmen leaders.

Senior Orientation and Retreat will take place on Tuesday, August 27 from 8:30 to 12:30.

Sophomore/Junior Orientation will take place on Wednesday, August 28 from 8:30 to 12:00.

Orientation Dress Code: For their orientation day, students may wear a collared polo shirt, casual pants/shorts (no jeans), and athletic footwear.

Beginning at 8:00 AM

  • Freshman student ID pictures taken in the Xavier 101. (If it wasn’t taken during summer school.)
  • Acceptable Use Policies collected and account information distributed in Arrupe Lobby.

By 8:30 AM

  • Students report to homeroom where academic schedules, locker assignments and student handbooks will be distributed. Student homeroom information will be posted on the main bulletin board in Berchmans Hall.

FIRST DAY OF CLASSES: Classes for all students begin on Thursday, August 29. The normal dress code is in effect for freshmen, sophomores and juniors. Seniors may substitute their class designed polo shirt for the dress shirt and tie requirement from August 29 through September 13. Seniors will return to the normal dress code on Monday, September 16. Seniors may pick up their polo shirt orders at orientation. 

ON-CAMPUS PARKING PERMITS: Permits for campus parking will be limited to designated area on campus. All juniors and seniors who wish to obtain a permit must follow this procedure in order to register. Report to the Security Office in Loyola with Prep id, car registration, and cash or check (no credit card payments) made payable to Fairfield University for $120.00 and $40.00 to register and 2nd car. This must be completed by 3:00 pm, Friday, Sept.6 in order to obtain a permit. Unregistered cars will be ticketed beginning Sept. 13.

DROP-OFF AND PICK-UP OF STUDENTS: In order to assure the safety of our students, we ask that you drop off and pick up your son only in the following areas: in front of Arrupe Hall and along Loyola Drive. Pick-ups and drop-offs along Murphy Road, North Benson Road, and especially McInnes Road create hazardous conditions that place all students at risk of harm. For after school hours, pickups of student athletes must take place in the senior parking lot adjacent to the main Prep parking lot.

SENIOR SAT COURSE: The fall SAT course designed to prepare seniors for the October 5 SAT exam will begin on Sunday, September 8 according to the following schedule:

  • Sunday, September 8                                10-3
  • Sunday, September 15                              10-3
  • Sunday, September 22                              10-3
  • Sunday, September 29                              10-3
  • Tuesday, October 1                                 SAT Practice Test 3-6:30, Academic Center 

All classes will be held in Arrupe 103. Beginning August 5, you may enroll your senior son, online, by going to Academics - SAT PREPARATION COURSE . The cost of the course is $250. The registration deadline is Wednesday, September 4.

STUDENT RULES AND REGULATIONS:   Please review the 2013-14 Student Handbook (available on line) for the rules and regulations currently in effect. Allow me to highlight some areas of concern:

Dress Code: Our dress code will be in effect from 8:30 to 2:30 in all areas of the Prep campus except the gymnasium and the weight room. No student may wear any outerwear within the school buildings (jackets, coats, vests, etc.) Only sweaters and dress jackets are permitted to be worn over the dress shirt and tie. Sweatshirts are not acceptable outerwear and may not be worn to school. In addition, only certain styles of shoes will be considered acceptable. The dress code and several pictures that illustrate acceptable dress and shoe styles can be found at http://www.fairfieldprep.org/ under Campus Life>Dress Code. Students who are not in dress code will face disciplinary sanctions.

Student Attendance
: In order to receive academic credit for course work at Prep, students must meet a residency requirement. No credit will be granted in any full year course in which a student has more than 18 unexcused absences regardless of the student’s grade in the course. No credit will be granted in any semester course in which a student has more than 9 unexcused absences regardless of the student’s grade in the course. ALL ABSENCES are considered to be unexcused except those that are authorized by the school administration for school related activities (early dismissals for sports, attendance at retreats, etc.).

Stealing: Stealing the property of another is intolerable within the context of a Jesuit Catholic School of Excellence. Consequently, we will continue to enforce a zero-tolerance policy concerning stealing. Any student who steals the property of another student will be expelled from our community. We ask all students to put their names on their belongings and to secure them in their lockers when they are not being used.

Cell Phones: Cell phones are not permitted to be used inside the Prep buildings during the school day (8:30 – 2:30) except for academic purposes under the direction of a teacher or administrator. Any cell phone seen in the possession of a student during the school day will be confiscated, and the student will be subject to the following disciplinary sanctions:

    • First Offense               one day detention
    • Second Offense          two days detention, a parent must pick up the cell phone.

STUDENT DIRECTORY: Fairfield Prep’s Student Directory is published online. For your added convenience, we will publish a scaled down, printed version of the directory that will be available for pickup in the main office during orientation week. The on-line version of the directory:

  • provides enhanced search options. You are able to search on several different parameters, including last name, first name, town, parents, etc.
  • provides a much higher degree of accuracy. The online Student Directory is updated as soon as a change is reported to the registrar.

Please note that accessing the Student Directory page requires the use of a password. (The password is gojesuits.) Please note also that the Student Directory information resides in a secure area of the website.

Note that information provided in the Student Directory is intended solely for the legitimate, personal use by enrolled students at Fairfield Prep, and for professional use by employees of Fairfield Prep. All other uses of the information provided in the online Student Directory are strictly prohibited, including but not limited to any commercial use, any political use, any distribution of the information by any means to any third party, and any use of the information that is inconsistent with its stated purpose.

BELLARMINE GUILD: The Bellarmine Guild is comprised of mothers of currently enrolled Prep students or any women related to or involved in their care. Please visit the Prep website to learn more about the events they sponsor, their calendar, and how you can become involved.

FATHERS' CLUB: All fathers are invited to join the Fathers' Club, which sponsors many activities throughout the year. Please visit the Prep website for their calendar and more information.

As you can see, although it is only July, we are all busily preparing for the start of school. If you have a question concerning any of the enclosed materials, please do not hesitate to call the appropriate office anytime after Monday, August 12. We will also be mailing you a copy of this letter next week.

May you have a restful and enjoyable summer.

Sincerely,

Robert A. Perrotta, JD, EdD
Principal