2013-14 School Information
Dear Prep Parents:
I hope that your son is enjoying his summer vacation and that he returns to school well rested and ready to meet the challenges of another academic year. I would like to share with you several important pieces of information concerning the 2013-2014 academic year. This letter will also be posted on our website where you will be able to directly access all forms, registrations and fee payments through active electronic links.
You will find all necessary forms, documents, and registrations on the prep website at http://www.fairfieldprep.org/. Once on the homepage of the website, go to QUICKLINKS at the top of the page. There you will find the following links:
FORMS & DOCUMENTS
What’s new at Prep?
As I have said many times, all of our security measures can be overridden by one polite student who opens a door for a stranger. Please instill in your sons the importance of not opening doors for strangers and not propping open doors for classmates.
Please visit the Bookstore webpage for all information about our online bookstore, links to our booklists, Summer Reading and Summer Assignments for all students, FAQ’s, and information on how to order textbooks from Follett Virtual Bookstores. Please note that the Fairfield Prep booklist for the 2013-2014 academic year has been previously posted, and all course books are currently available for purchase at the Prep Bookstore, www.fairfieldprep.bkstr.com . If you have any questions, please feel free to contact our Director of the Academic Center, Harold Davis at email@example.com.
BLACKBOARD & NETCLASSROOM
At the end of August you will receive a mailing with instructions for logging on to Blackboard and NetClassroom. Blackboard gives students and parents access to class information, homework, announcements, etc. NetClassroom allows parents access to progress reports and report cards. Please save this important document as you will need it throughout the year.
You should always consult the electronic calendar on the Prep website for the most accurate up-to-date information (See Quicklinks). The calendar is active as of now. Allow me to highlight some important dates:
Wednesday, August 14......... Mandatory Football conditioning
Saturday, August 24.............. Fall sports begin
Monday, August 26.................Freshman Orientation 8:00 – 2:30
Tuesday, August 27................Senior Orientation – Retreat 8:30 – 12:30
Wednesday, August 28..........Sophomore/Junior Orientation 8:30 – 12:00
Thursday, August 29.............. All classes begin
Monday, September 2.............Labor Day – No classes
Wednesday, September 11....Back-to-School Night 7:00 – 9:00
Wednesday, September 25....NHS/Awards Mass 7:30 at St. Thomas Church
Sunday, October 6...................Open House
Monday, October 14................ Columbus Day – No Classes
Wednesday, October 16.........PSAT Testing, Freshman Rally Day; no classes for seniors
Saturday, October 19..............Entrance Exam 8:30 – 12:00
Friday, October 25.................. End of first quarter
Thursday, November 7...........Parent Conferences 1:00 – 4:00 and 6:00 – 9:00
Monday, November 11.......... Veterans Day Holiday – No classes
Saturday, November 16......... Entrance Exam 8:30 – 12:00
November 27-29.................... Thanksgiving Vacation
Tuesday, December 3............Junior Ring Mass at Egan Chapel 7:30 PM
December 17, 18, 19, 20........Mid-year exams
Monday, December 23.......... Exam snow day contingency – Offices close at 1:00 pm
December 24 – January 5......Christmas Vacation
Monday, January 6, 2014........Classes resume
Friday, January 17.................... End of first semester
Monday, January 20.................Dr. Martin Luther King, Jr. Day – No classes
February 17 – 21......................Winter vacation
March 6 & 7...............................Freshman Retreat
Friday, March 21......................End of third quarter
April 14 – 18.............................Spring vacation
Monday, May 26....................... Memorial Day – No classes
Thursday, May 29................... Baccalaureate Mass 7:30 at St. Thomas Church
Sunday, June 1........................Graduation 10:00 am
Friday, June 6.......................... Last day of classes
June 9, 10 and 11................... Final exams
Our annual "Back-to-School" night will be held from 7 - 9 PM on Wednesday, September 11. During this evening, you will be able to meet your son’s teachers by attending an abbreviated version of his class schedule. Before the “Back-to-School night," the Guidance Department will hold a special College Information Evening for parents of seniors from 5:30 to 6:30 in Berchmans Cafe.
OTHER IMPORTANT NOTES:
E-MAIL ACCESS: To access the e-mail address of any member of the faculty or staff use the first initial of the first name followed by the last name (no space) followed by @fairfieldprep.org. For example, Robert Perrotta is accessed through firstname.lastname@example.org. A full directory is available on the website under About Prep>Contact Us.
IMPORTANT SUMMER TELEPHONE NUMBERS:
ATHLETIC TRYOUTS: In order to participate in tryouts for any Prep sport, it is mandatory that the following information be submitted:
If you have any questions concerning our athletic programs or participation requirements, please refer to the Athletic website or call our Athletic Director, Mr. Donahue at 254-4200, Ext. 2105. (email@example.com).
ID CARDS: are required for all students. Freshmen ID pictures will be taken during their orientation on August 26. All upperclassmen who have lost their ID cards must see Mrs. Fortunato in Xavier 101 on either August 27 (seniors) or August 28 (sophomores and juniors) to have an ID picture taken.
TRANSPORTATION: buses are provided for students residing in
Please pay special attention to the following procedures:
Freshman Orientation will take place on Monday, August 26 from 8:30 to 2:30 (lunch provided). Parents of freshmen are asked to drop students off in front of Arrupe Hall where they will be met by our upperclassmen leaders.
Senior Orientation and Retreat will take place on Tuesday, August 27 from 8:30 to 12:30.
Orientation Dress Code: For their orientation day, students may wear a collared polo shirt, casual pants/shorts (no jeans), and athletic footwear.
Beginning at 8:00 AM
By 8:30 AM
FIRST DAY OF CLASSES: Classes for all students begin on Thursday, August 29. The normal dress code is in effect for freshmen, sophomores and juniors. Seniors may substitute their class designed polo shirt for the dress shirt and tie requirement from August 29 through September 13. Seniors will return to the normal dress code on Monday, September 16. Seniors may pick up their polo shirt orders at orientation.
ON-CAMPUS PARKING PERMITS: Permits for campus parking will be limited to designated area on campus. All juniors and seniors who wish to obtain a permit must follow this procedure in order to register. Report to the Security Office in Loyola with Prep id, car registration, and cash or check (no credit card payments) made payable to Fairfield University for $120.00 and $40.00 to register and 2nd car. This must be completed by 3:00 pm, Friday, Sept.6 in order to obtain a permit. Unregistered cars will be ticketed beginning Sept. 13.
DROP-OFF AND PICK-UP OF STUDENTS: In order to assure the safety of our students, we ask that you drop off and pick up your son only in the following areas: in front of Arrupe Hall and along
SENIOR SAT COURSE: The fall SAT course designed to prepare seniors for the October 5 SAT exam will begin on Sunday, September 8 according to the following schedule:
All classes will be held in Arrupe 103. Beginning August 5, you may enroll your senior son, online, by going to Academics - SAT PREPARATION COURSE . The cost of the course is $250. The registration deadline is Wednesday, September 4.
STUDENT RULES AND REGULATIONS: Please review the 2013-14 Student Handbook (available on line) for the rules and regulations currently in effect. Allow me to highlight some areas of concern:
Dress Code: Our dress code will be in effect from 8:30 to 2:30 in all areas of the Prep campus except the gymnasium and the weight room. No student may wear any outerwear within the school buildings (jackets, coats, vests, etc.) Only sweaters and dress jackets are permitted to be worn over the dress shirt and tie. Sweatshirts are not acceptable outerwear and may not be worn to school. In addition, only certain styles of shoes will be considered acceptable. The dress code and several pictures that illustrate acceptable dress and shoe styles can be found at http://www.fairfieldprep.org/ under Campus Life>Dress Code. Students who are not in dress code will face disciplinary sanctions.
Stealing: Stealing the property of another is intolerable within the context of a Jesuit Catholic School of Excellence. Consequently, we will continue to enforce a zero-tolerance policy concerning stealing. Any student who steals the property of another student will be expelled from our community. We ask all students to put their names on their belongings and to secure them in their lockers when they are not being used.
Cell Phones: Cell phones are not permitted to be used inside the Prep buildings during the school day (8:30 – 2:30) except for academic purposes under the direction of a teacher or administrator. Any cell phone seen in the possession of a student during the school day will be confiscated, and the student will be subject to the following disciplinary sanctions:
STUDENT DIRECTORY: Fairfield Prep’s Student Directory is published online. For your added convenience, we will publish a scaled down, printed version of the directory that will be available for pickup in the main office during orientation week. The on-line version of the directory:
Please note that accessing the Student Directory page requires the use of a password. (The password is gojesuits.) Please note also that the Student Directory information resides in a secure area of the website.
Note that information provided in the Student Directory is intended solely for the legitimate, personal use by enrolled students at Fairfield Prep, and for professional use by employees of Fairfield Prep. All other uses of the information provided in the online Student Directory are strictly prohibited, including but not limited to any commercial use, any political use, any distribution of the information by any means to any third party, and any use of the information that is inconsistent with its stated purpose.
BELLARMINE GUILD: The Bellarmine Guild is comprised of mothers of currently enrolled Prep students or any women related to or involved in their care. Please visit the Prep website to learn more about the events they sponsor, their calendar, and how you can become involved.
FATHERS' CLUB: All fathers are invited to join the Fathers' Club, which sponsors many activities throughout the year. Please visit the Prep website for their calendar and more information.
As you can see, although it is only July, we are all busily preparing for the start of school. If you have a question concerning any of the enclosed materials, please do not hesitate to call the appropriate office anytime after Monday, August 12. We will also be mailing you a copy of this letter next week.
May you have a restful and enjoyable summer.